RamsThoughts

April 27, 2006 4:42 am

Getting Things Done – David Allen

Filed under: Books,Personal Development,Productivity — ramsblog @ 4:42 am

Okay – I have been reading / listening to personal organization related materials these days such as managing emails, Time Management, using other productivity tools etc.,

So, I am listening to a CD-set "Getting Things Done" by David Allen.  Back in school days, we were asked to memorize everything and be ready with the tasks that we needed to do, keep thinking about etc., Later on in the past few years as i read more books and be more practical I am hearing that "keep ToDos out of mind and put it on paper or where ever we have access so that it can be dealt closely". It makes so sense today – once we put those Todo items on paper we can allow our minds to think important things. David Allen puts it as "mind is like water" allow it to flow and be creative and not be limited to tasks that can be stored and retrieved when needed.

I found this summary notes wiki that would be really helpful since I am listening to the CD and not writing it down :), mentions about 5 point work flow processing.

  • Collect
  • Process
  • Organize
  • Review
  • Do – Take Action

One of the points he makes is – every task needs to have the Next Actionable Step and then it can be channelled to appropriate bucket. Just about few weeks ago, I cleared my personal email msn account inbox from over 1000 items to about 250 items – What did I do with 700+ emails that I had in my inbox?
– deleted unwanted emails
– read what was needed and deleted them
– moved to appropriate folders
– replied / forwarded appropriate emails (follow up items) and deleted them
It is so relieving – and wished if I had done it a long time ago instead of writing to people that I haven't checked my emails 🙂

3 line summary from the notes wiki page:

  1. keep everything out of your head
  2. decide actions and outcomes when things first emerge on your radar, instead of later
  3. regularly review and update the complete inventory of open loops of your life and work

 {technorati tag: Productivity tools}

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